AI Agent - Document Management
Many organizations work with scanned documents that are difficult to manage: old, handwritten or deteriorated, which cannot be easily found or exploited. The information exists, but remains inaccessible and scattered, hindering its use and decision-making.
This system extracts its content, converts it into editable text and allows you to perform queries directly on the documents
Convert to editable format
Our AI solution converts information from handwritten or damaged text into editable text.
Direct inquiries
The AI solution allows queries to be made directly on that document.
Unique environment
Our AI solution's interface is a single, clear space from which everything can be managed.
Adaptable to the organization
Each deployment can be adapted to the specific identity and processes of the organization using it.
Without "black boxes""
Our AI solution generates explainable, coherent answers based on the analyzed real data.
Smart synchronization
A programmed or manual process traverses a connector, detects changes, and updates the document.
Optimized Dashboard
The dashboard summarizes the current state of the environment.
- It displays metrics for total documents, ongoing processes, and completed documents.
- It includes a service status card.
- It offers direct access to document uploads and quick searches.
- List recent documents to resume work without having to browse the entire catalog.
Natural language queries - Advantages
- HE democratizes and brings access closer to technology by promoting more intuitive interaction.
- It is not required To learn complex programming languages, specific code or syntax, simply speak or write with everyday words.
- Elderly Efficiency and ProductivityIt automates repetitive tasks and speeds up information retrieval, freeing up time for strategic tasks.
- Error Reduction: By interpreting the intention behind a phrase, AI reduces errors stemming from technical misunderstandings or incorrect syntax.
Data protection and security
The solution has been designed in strict compliance with European regulations (GDPR) and the security principles of public administration.
- The data is processed in an aggregated and anonymized manner.
- No personal data is handled and no person can be identified
- Access is limited to authorized profiles
- Traceability and auditing of all queries is guaranteed.
- The environments are isolated and communications are secure.
- Total data governance, including both the sources used by the agent and the conditions
Example of a query
“¿What is the date of this document?”
“¿What is the name of the signatory of this document?”
The system searches, locates, and returns the information in editable text.
Our projects speak for themselves.
An example of how it is being used
Municipal documentary archives are using this solution to recover information from old texts, manuscripts, or those that are slightly deteriorated.
Our AI solution allows for this retrieval in editable and therefore searchable text.